Last updated: October 17th, 2026.
The 19th Society ("we", "us", "our") is a US-operated business connecting people through golf, events and an app access list. For questions about your information or the company responsible for it, contact the curators at info@19thsociety.co.uk.
Applications and correspondence may include your name, email, city, company, role, LinkedIn profile, tier preference, handicap, event interest and messages. Event arrangements may also include guest numbers, meal choices, club rental, dietary requirements and arrival/check-in information. Optional fields can be left blank. Required fields allow us to respond or arrange the service you request.
We use your details to review requests personally, reply, arrange introductions and events, administer bookings and communicate about the request you made. Where UK or European data-protection law applies, taking steps at your request before a contract or performing a booking is our basis for those uses. Our legitimate interests include responding to general correspondence, managing the Society and protecting our services; you can object where that basis applies. Legal obligations may require us to retain transaction records. Application decisions are made by the curators, not solely by automated decision-making.
Submitting a request allows us to reply about that request; it is not permission for unrelated promotional emails. The optional, unticked email box records a separate choice to receive Society news, app updates and future-round announcements. Where consent is required, this is our basis for marketing. You can withdraw it using an unsubscribe link or by emailing us. Withdrawal does not affect earlier lawful use. We may keep a minimal opt-out record to respect your choice.
Allergy and some dietary information can reveal health or religious information. Only provide what is needed for your meal, with the separate explicit permission requested on the booking form. It is used for catering arrangements and may be passed to the venue/catering team. You can withdraw permission by contacting us, or arrange requirements with the venue directly instead. Please do not include unrelated medical information or sensitive details about other people. Tell the venue directly about serious allergies; submitting a preference does not guarantee an allergen-free meal.
The curators use application and event records through our private management tools. Hosting, data storage, authentication and email-delivery providers process information needed to operate those services. Authorized administrative integrations may access records for management purposes. Venues and catering teams receive relevant event arrangements. As described on the US event page, names and business details may be shared with fellow guests for introductions; contact us before booking if you do not want your profile included. Sharing with guests is different from publishing a profile publicly.
Payments take place on Stripe’s hosted checkout. Stripe processes payment and billing details under its own privacy information; card details are entered there rather than into our application forms. External services such as Google sign-in, Google Fonts, Google Maps and the exchange-rate provider may receive technical information when your browser connects to them. See our cookies and website technology notice and Stripe’s privacy policy.
We operate from the United States and services or venues may process information in the US, UK, Europe or other locations. Data-protection rules differ between countries. Where a restricted international transfer is subject to UK or European law, an applicable lawful transfer mechanism is required. Contact us for information about the providers, locations and safeguards relevant to your request.
Retention depends on the purpose: handling an active application or correspondence, administering a booking, resolving a complaint and meeting applicable accounting or legal requirements. Dietary details are relevant to the catering arrangements, not general marketing. Your marketing choice applies until you withdraw it or it is no longer relied on. Contact us for the retention information relevant to your record or to request deletion; some records may need to be retained for legal obligations or claims. This notice does not promise immediate deletion of all records or backups.
Depending on the law that applies, you may request access, correction, deletion, restriction or a portable copy of your information, object to uses based on legitimate interests, and withdraw consent. These rights are not absolute. We may need to verify your identity before acting. Write to info@19thsociety.co.uk with your request. You may also complain to the relevant supervisory authority, including the UK Information Commissioner or your local European data-protection authority. California residents can contact us about rights that apply under California law; the existence of this notice is not a claim that every California privacy statute applies to the business.
Provide your own information, or make sure you are authorized to provide another guest’s details and show them this notice. Applying or buying a seat is not blanket permission to use your photograph in promotional material. Contact the curators about photographs already used or any event photography concerns.
Changes will be reflected here with an updated date. Material changes requiring a new choice will not be treated as permission you have already given. This notice covers this website’s applications and event arrangements; any additional app data uses need their own appropriate notice when offered.